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CORPORATE GOVERNANCE SCORECARD FOR GOCCs

 

QUESTION

YES

NO

JUSTIFICATION

I.STAKEHOLDER RELATIONSHIPS

1. Does the GOCC disclose a policy that:

 

a. Stipulates the existence and scope of its effort to address customer's welfare?

 

1. PCA MAnual of Corporate Governance, Sec 33, pp. 27-28
2. PCA Citizen's Charter

 

b. Elaborate its efforts to interact with the communities in which they operate?

 

1. Corporate Social Responsibilities pp. 1- 2

 

c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?

 

1. Corporate Social Responsibilities pp. 3- 5

2. Does the GOCC disclose the activities that it has undertaken to implement the following:

 

a. Customer health and safety

 

1. PCA Manual of Corporate Governance, Sec 33, pp. 27-28
2. PCA Citizen's Charter

 

b. Interaction with the communities

 

1. Corporate Social Responsibilities pp.1-2

 

c. Environmentally-friendly value chain

 

1. Corporate Social Responsibilities pp.1-5

3. Does the GOCC have a seperate CSR report/section?

 

1. PCA Manual of Corporate Governance, Sec 33, pp.27-28
2. Corporate Social Responsibilities

4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.

   
 

a. Does the GOCC provide contact details of concerned officers, feedback officer (telephone no., email address, other vital info?)

 

1. PCA Citizen's Charter
2. Corporate Social Responsibilities

5. Performance-enhancing mechanisms for employee participation should be permitted to develop.

 

a. Does the GOCC explicitly mention the health, safety and welfare policy for its employee?

 

1. Corporate Social Responsibilities p. 5
2. Trainings 2016 3. Trainings 2015

 

b. Does the GOCC publish data relating to health, safety and welfare of its employees?

 

1. Trainings 2016
2. Trainings 2015

 

c. Does the GOCC have training and development program for its employees?

 

1. Trainings 2016
2. Trainings 2015

 

d. Does the GOCC publish data on training and development programs for its employees?

 

1. Trainings 2016
2. Trainings 2015

6. Stakeholders including individual employees and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.

 

a. Does the GOCC have procedures for complaints by employees concerning illegal and unethical behavior

 

1. GCG Whistle Blowing Web Portal
2. PCA Citizen's Charter
3. Coporate Social Responsibilities p. 4
4. PCA internal Whistleblowing Policy

 

b. Does the GOCC have proceduresto protect an employee from retaliation?

 

1. Memorandum Circular No. 2, Series of 2016 (PCA Internal Whistleblowing Policy)

II.DISCLOSURE AND TRANSPARENCY

7. Quality of Annual Report

a. Does the GOCC's annual report disclose the ff:

 

a.1 Corporate Objectives

 

1. Annual Report 2015, Our Strategy p. 1

 

a.2 Financial Performance Indicators

 

1. Annual Report 2015, Our Strategy p. 112
2. Full disclosure of all financial matters & transactions were included in the Transparency Seal Sec. 93, on Financial and Operational Matters

 

a.3 Non-Financial Performance Indicators

 

Non-financial Performance Indicators

 

a.4 Details of whistleblowing policy

 

Annual Report 2015, pp. 110-111

 

a.5 Biographical details (age, qualifications, date of first appointment, relevant experience, other directorship of listed companies) of directors

 

Annual Report 2015, pp. 65-66

 

a.6 Training and/or continuing education program attended by each director

 

As required by the GCG through its M.C No. 2012-05, Sec. 2 Art 5, each Appointive Directors shall attended a special seminar on public corporate governance for Directors conducted by the GCG or any individual or entity accredited by GCG. Thus, this Office had included the trainings and seminars for each Appointive Directors in its annual budget. Since there was a change of Administration for that year, the said training/seminar did not push through.

8. Are the annual reports downloadable from the GOCC's website?

 

Annual Reports

9. Corporate Governance Confirmation Statement

 

a. Does the annual report contain a statement confirming the company's fill compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issues?

 

The PCA, its directors, management and personnel commit to fully comply with the code of Corporate Governance. The PCA strictly observes the adherence of its directors, management and personnel to the PCA's Manual of Corporate Governance

10. Timely filing/release of annual/financial reports

 

a. Are the audited annual financial report/statement released within 60 days upon receipt from COA?

 

Annual Audited Financial Report

2016 (not yet audited)
Date of receipt: March 16, 2017
Date Published: March 17, 2017

2015
Date of Receipt: September 27, 2016
Date Published: September 29, 2016

 

b. Is the annual report released within 90 days from release of audited financial report?

 

Annual Audited Financial Report

2016 (not yet audited)
Date of receipt: March 16, 2017
Date Published: March 17, 2017

2015
Date of Receipt: September 27, 2016
Date Published: September 29, 2016

 

c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors and/or the relevant officers of the company?

 

Annual Audited Financial Report

2016 (not yet audited)
Date of receipt: March 16, 2017
Date Published: March 17, 2017

2015
Date of Receipt: September 27, 2016
Date Published: September 29, 2016

III. RESPONSIBILITIES OF THE BOARD (50%)

11. Corporate Vision/Mission

 

a. Has the board reviewed the vision and mission/strategy in the financial year?

 

On 16 September 2015, the Board has reviewed & approved the vision, mission & corporate strategy of the Philippine Coconut Authority.

While during the Planning & Assessment Workshop held in Subic on 11-12 January 2017, the Board has reviewed the corporate strategy of PCA for CY 2016.

 

b. Does the board monitor/oversee the implementation of the corporate strategy?

 

The Board monitors & oversee the implementation of the corporate strategy as it is being discessed over every committee meetings of the Audit and Governance Committees. The Management reports to the Board on a monthly basis.

12. Did the GOCC achieve 90% in the PES?

 

1. 2015 GCG-PCA Performance Scorecard
2. 2016 GCG-PCA Performance Scorecard

13. Code of ethics or conduct

 

a. are the details of the code of ethics disclosed?

 

1. Corporate ORder No. 2 Series of 2009: Code of Conduct for the officials and Employees of PCA
2. PCA No Gift Policy

 

b. Does the GOCC disclose that all directors, senior management, and employees are required to comply with the code?

 

Corporate Order No. 2 Series of 2009: Code of Conduct for the Officials and Employees of PCA

 

c. Does the GOCC disclose how it implements and monitors compliance with the code of ethics?

 

The provision of the Code of Ethics shall apply to all officials and employees of PCA. It is the duty of all PCA officials and employees of PCA. It is the duty if all PCA officials and employees who witness or become aware of any violation of the Code of Ethics by any PCA personnel, or any attempted or consummated act of graft and corruption involving any PCA personnel, to report the same at the earliest possible time to the Legal Affairs Service of the Authority.
1. Corporate ORder No. 2 Series of 2009: Code of Conduct for the Officials and Employees of PCA.

14. Does the board appoint a Nomination and Compensation/Re-enumeration Committee?

 

1. Board Resolution No. 012-2016
2. Board Resolution No. 088-2016

15. Did the NCRC meet at least twice during the year?

 

The Committee has conducted one (1) meeting for the year. Due to termination of the term of Sec. Guiza and the courtesy resignation of Dir. Batugal, only one member was left in the Committee until September when it was reconstituted. To date, the Committee was left with only the Chairperson and no member considering the resignation of Dir. Antonio and termination of term of Dir. Sarucam. Reconstitution has yet to be made by the Governing Board

16. If yes, is the report of the NCRC publicly disclosed?

 

1. PCa Governing Baord Committees Report for CY 2016

17. Does the board appoint an Audit Committee?

 

1. Board Resolution No. 070-2015
2. Board Resolution No. 033-2016

18. If yes, is the report of the AC publicly dsiclosed?

 

1. PCA Governing Board Committees Report for CY 2016

19. Does at least one member of the AC (director) have an audit, accounting or fiance background, qualification, experience?

 

1. Transparency Seal Section 43: Dir. Danilo A. Antonio

20. Did the AC meet at least four times during the year?

 

The Committee has conducted six (6) meetings and was reconstituted twice during the year.

21. Does the board appoint a Risk Management Committee?

 

1. Board Resolution No. 164-2015
2. Board Resolution No. 040-2016

22. If yes, is the report of RMC publicly disclosed?

 

1. PCA Governing Board Committees Report for CY 2016

23. Does at least one member (director) of the RMC have a background in finance and investments?

 

1. Transparency Seal Section 43: Dir. Danilo Antonio

24. Board Meetings and Attendance

 

a. Are the board meetings scheduled at the beginning of the year or end of Q1?

 

1. Scheduled of GB Called Meetings for CY 2016 (January to December)
2. Board Resolution No. 171_2015
3. Board Resolution No. 156_2014

 

b. Does the board meet at least monthly?

 

1. Board Committees Meetings Attendance of the Governing Board for CY 2016

 

c. Did the board meet on at least 75% on their scheduled meetings? If not, state explanation.

 

1. Board Committees Meetings Attendance of the Governing Board for CY 2016

 

d. Has each of the directors attended at least 90% of all board meetings held during the year? If not, state explanation.

 

Relative to the attendance of the Directors for CY 2016, kindly take note that the composition of its membership was disrupted due to the change of administration on the second quarter. Nonetheless, the attendance of the directors in all board and committee meeting is encoded online using the duly prescribed form of the GCG [GCG M.C. No. 2014-03 (Re-issued) Director Attendance Form (DAF)] and shall be computed accordingly. Attached is an unofficial attendance rating subject to the evaluation of the GCG Technical Team.

1. Unofficial Attendance Rating

 

e. Did the board meet separately at least once during the year without the Administrator present?

 

1. Board Committees Meetings Attendance of the Governing Board for CY 2016

25. Access to Information

 

a. Does the GOCC have a policy that stipulates board papers for board meetings be provided to the Board at least (3) working days in advance?

 

1. Board Resolution No. 013-2008
2. Board Committee Agenda/Meetings/Accomplishment CY 2016

 

b. Is the Board Secretary trained in legal, accountancy or company secretarial practices?

 

1. Corporate Secretary's Profile

26. Internal Audit

 

a. Does the company have a seperate internal audit function?

 

1. Internal Auditor's Profile

 

b. Does the appointment and removal of the internal auditor require the approval of the AC?

 

1. Corporate Order No. 1-A, Series of 2016
2. Organizational Structure

27. Risk Oversight

 

a. Does the company dosclose the internal control procedure/risk management systems it has in place?

 

1. Risk Management System
2. PCA Manual of Corporate Governance, Sec. 16, pp. 15-16

 

b. Does the company disclose how key risks are managed?

 

1. Risk Management System

 

c. Does the annual report contain a statement from the board or AC commenting on the adequacy of the GOCC's internal controls/risk management system?

 

The Board Audit Committee is a standing committee of the Board of Directors. The purpose of the Committee is to assist the Board in fulfilling its oversight responsibility relating to:

•The integrity of the Authority's financial statements and internal control system (including the implementation and effectiveness of internal control over financial reporting);

• The performance of internal audit services function;

The annual independent audit of the authority's financial statements, the engagement of the independent auditors and the evaluation of the independent auditor's qualifications, independence and performance.

In discharging its responsibilities, the committee is not itself responsible for the planning or conduct of audits or for any determination that the Authority;'s financial statements are complete and accurate or in accordance with generally accepted accounting principles. This is the responsibility of management and the independent auditors.

28. Board Chairman

 

a. Do different persons assume the roles of Chairman and CEO

 

Board Committee.

29. Board Development

 

a. Does the GOCC have orientation program for new directors?

 

All newly appointed directors have been scheduled and attended the Orientation Course on Corporate Governance conducted by the Institute of Corporate Directors (ICD), an accredited training provider of GCG.

 

b. Does hte GOCC have a policy that encourages directors to attend on-going or continuous professional education programs?

 

Following the requirement of the GCG pursuant to its M.C. No. 2015-05, Item II, Sec. 5(h), the Office of the Corporate Secretary has included the training of all appointive directors annually.

 

c. Did all appointive directors attend at least (1) training for the calendar year? If not, state explanation?

 

Directors Avelino L. Andal and Alan P. Tanjuakio attended the Orientation Course on Corporate Governance last November 2016.

30. Board Appeal

 

a. Is annual performance assesment conducted of the board?

 

Pursuant to GCG M.C. No. 2012-06 (the Code of Corporate Governance for GOCCs), GCG M.C. No. 2014-03 (Re-issued) was issued in order to provide for the development of an Annual performance Evaluation of the Board that would further strengthen the competence and character of the Members of the GOCC Governing Boards. Unfortunately, due to the change of administration, the conduct of said assessment for the year 2016 did not materialized.

1. Board Resolution No. 161-2015

 

b. Does the GOCC disclose the process followed in conducting the board assessment?

 

1. Board Appraisal System

 

c. Does the GOCC disclose the criteria used in board assessment?

 

1. Board Appraisal System

31. Committee Appraisal

 

a. IS annual performance assessment conducted of the committees?

 

Pursuant to GCG M.C. No. 2012-06 (the Code of Corporate Governance for GOCCs), GCG M.C. No. 2014-03 (Re-issued) was issued in order to provide for the development of an Annual performance Evaluation of the Board that would further strengthen the competence and character of the Members of the GOCC Governing Boards. Unfortunately, due to the change of administration, the conduct of said assessment for the year 2016 did not materialized.

1. Board Resolution No. 161-2015

BONUS

1. Does the GOCC practice Global Reporting Index (GPI) on its annual reports?

 

 

Disclosure and Transparency

1. Are the audited financial report/statement released within 30 days upon the receipt from COA?

 

Annual Audited Financial Report

2016 (not yet audited)
Date of Receipt: March 16, 2017
Date Published: March 17, 2017

2015
Date of Receipt: September 27, 2016
Date Published: September 29, 2016

PENALTY

1. Are there members of the board who hold more than (5) positions in GOCCs and PLCs?

 

1. Transparency Seal Sec. 43, Board of Directors Resume

2. Is there non-compliance with the Good Governance Conditions?

 

 

 

Export Performance of Coconut Products 2017

     Jan 
     Feb 
     Mar 
     Apr 
     May 

 

 

 

 

DOWNLOAD SECTION

File Name: pca_aar2013.zip

File Description: PCA Annual Audited Financial Report for Year 2013

DOWNLOAD SECTION

File Name: pca_aar2014.zip

File Description: PCA Annual Audited Financial Report for Year 2014