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I. RESPONSIBILITIES OF THE BOARD

1.   Board Composition

Board Director's Profile (as of May 11, 2017)

2.   Board Committees

Board Committees (as of May 18, 2017)

3.   Approved Schedules of Board Meetings

Schedule of GB Called Meetings for CY 2017
Schedule of GB Called Meetings for CY 2016

4.   Board Attendance

Board Committees Meetings Attendance of the Governing Board for CY2016

5.   Role of the Board in Corporate Strategy

The Board reviews, analyses and amends the vision, mission and strategy map of the Authority. They likewise analyse and approve corporate strategies and performance measures prior to presenting with the Governance Commission on GOCC (GCG).

The Board conducts Annual Policy Review and Program Assessment and Planning Workshop and Annual Performance Assessment of individual Board of Directors, Chairman and the Administrator.

Br No. 126-2016:
Approving the 2016 Annual Policy Review & Program Assessment & Planning Workshop

Br No. 056-2015:
2015 Annual Policy Review & Program Assessment & Planning Workshop

Br No. 161-2015:
2015 Annual Performance Assessment of individual Board of Directors, Chairman and the Administrator

The Board promulgates and adopts the corporate governance rules and principles in accordance with the approved PCA Manual of Corporate Governance.

The Board also ensures the adequacy of internal control practices, accuracy and reliability of financial reporting and compliance with applicable laws and regulations.

PCA Manual of Corporate Governance Article IV, Sec. 15 page 14(t)

How does the board oversee the implementation of the corporate strategy?
The Board monitors & oversee the implementation of the corporate strategy as it is being discussed over every committee meetings of the Audit and Governance Committees. The management reports to the Board on a monthly basis.

PCA Manual of Corporate Governance Article IV, Sec. 15 page 13(p)

When did the board review the corporate strategy?
During the Planning & Assessment Workshop held in Tagaytay on 20-22 May 2015, the Board has reviewed the corporate strategy of PCA for CY 2015. On 16 September 2015, the Board reviewed & approved the vision , mission & strategy of the Philippine Coconut Authority.

Br. No. 148-2015:
Approving the Amendments to the Mission and Vision Statement.

6.   Code of Ethics

The provisions of the Code of Ethics shall apply to all officials and employees of PCA. It is the duty of all PCA officials and employees who witness or become aware of any violation of the Code of Ethics by any PCA personnel or any attempted or consummated act of graft and corruption involving any PCA personnel to report the same at the earliest possible time to the Legal Affairs Service of the Authority.

PCA Code of Conduct for the Officials and Employees of Philippine Coconut Authority
PCA Manual of Corporate Governance Article VIII, Sec. 23-29 pages 25-26

7.   Board Committees' Accomplishment Report

PCA Governing Board Committees Report for CY 2016

8.   Access to Information (board materials)

As per Board Resolution #013-2008, all board matters should be submitted to the Board thru the Office of the Corporate Secretary 5 working days before the scheduled board meeting.

Br. No. 0013-2008: Policy on Immediate Submission of Documents for Agenda
Board Committee Meetings/Accomplishment 2016

9.   Internal Control (including Internal Audit(Profile))

The Internal Audit Service is directly reporting to the Audit Committee on a regular basis.
Risk Management System
PCA Manual of Corporate Governance Article IV, Sec. 16 pages 15-16 (b)
PCA Manual of Corporate Governance Article VI, Internal Audit Dept. page 19

10. Risk Management System

Risk Management Program

11. Board Appraisal System

Criteria and Procedure in the Board Appraisal System

12. Corporate Secretary (Profile)

13. Performance Evaluation System (based on GCG assessment)

•  2016 GCG-PCA Performance Scorecard
•  2015 GCG-PCA Performance Scorecard

 

II. DISCLOSURE AND TRANSPARENCY

A.   Audited Annual Financial Reports

Year of the Report

Date Receipt from COA

Date Published

 2015 Audited Financial Statement 

Sept. 27, 2016

Sept. 29, 2016

 2014 Audited Financial Statement

Sept. 01, 2015

 Sept. 03, 2015

2013 Audited Financial Statement

Sept. 08, 2014

 Sept. 10, 2014

B.   Annual Reports

Year of the Report

Date Published

2015 Annual Report

Dec. 14, 2016

2014 Annual Report

Feb. 6, 2015

2013 Annual Report

Jan. 31, 2014

C.   State the location of the following information in the annual report/audited annual financial report

Corporate Objective

2015 Annual Report, pg. 1, 5-20
Corporate Objectives CY 2015

Financial Performance Indicators

Transparency Seal Sec. 43:
On Financial and Operational Matters

2015 Annual Report, page 112

*Full disclosure of all financial matters & transaction were included in the annual financial report.

Non-financial Performance Indicators

2015 Annual Report, pages 110

Details of whistle blowing policy

2015 Annual Report, pages 110-111

Biographical details (at least age, date of first appointment, relevant experience and any other directorships of listed companies) of directors/commissioners

2015 Annual Report, pages 65-66

Transparency Seal Sec. 43:
On Board and Directors Matters

Training and/or continuing education programme attended by each director/commissioner

As required by the GCG through its M.C No. 2012-05, Sec. 2 Art. %, each Appointive Directors shall attend a special seminar on public corporate governance for Directors conducted by the GCG or any individual or entity accredited by GCG. Thus, this Office had included the training and seminars for each Appointive Directors in its annual budget. Since there was a change of Administration for that year, the said training/seminar did not push through.

Statement of full compliance with the code of CG

2015 Annual Report, page 106

Review of the GOCC's material controls (including operational, financial and compliance controls) and risk management systems

The Annual Report 2016 is yet to be completed by the Management

Statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems

2015 Annual Report, page 106

 

III. CORPORATE SOCIAL RESPONSIBILITY

1.   Customers' Welfare

Policies and Activities
Corporate Social Responsibility page 1
2015 Annual Report, page 107

2.   Interaction with Communities

Policies and Activities
Corporate Social Responsibility page 1-2
2015 Annual Report, page 107-108

3.   Environmentally-friendly Value Chain

Policies and Activities
Corporate Social Responsibility page 3-4
2015 Annual Report, page 108-109

4.   Contact details for complaints of other stakeholders

Telephone Nos.: (02) 928-4500 to 09, local 404 and 405
Corporate Social Responsibility page 4
PCA Citizen's Charter, Feedback and Redress Mechanism
2015 Annual Report, page 110

5.   Employees' Welfare and Development

Policies and Activities
Corporate Social Responsibility page 5
PCA Citizen's Charter, Feedback and Redress Mechanism
2015 Annual Report, page 110

6.   Employee Training and Development (programs and relevant data)

2016 Trainings
2015 Trainings
2015 Annual Report page 110

7.   Whistle Blowing Policy

2015 Annual Report pages 110-111
Memo circular No. 02 series of 2016; Establishing the PCA Internal Whistleblowing Policy
GCG Whistle Blowing Web Portal